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Volunteer Information and Forms
Dear School Volunteers
On behalf of our students, staff, and the entire school community, we extend a sincere and heartfelt welcome to you. We are so grateful for your decision to dedicate your valuable time and unique talents to our school. Your support is a vital component of our mission to create a safe, supportive, and enriching learning environment for every child.
Please note that the following items would be needed at each site you wish to volunteer.
Volunteer Requirements:
- Valid government-issued ID
- Proof of negative TB results within the last 4 years
- Successful completion of a background check (Live Scan Acknowledgement Form)
Please remember:
- TB results must always be attached to the referral, even if they were previously approved.
- If the volunteer states that they have lost/misplaced their results, they should first try to obtain a copy of their TB results directly from the clinic where the test was completed. If unavailable, secretaries may email HR to check if a copy exists—but only as a last resort.
- School sites should also maintain a binder or record of approved volunteers for the year.
New Updates This Year:
- Volunteer's Date of birth is now required on all referrals. This will help expedite the review process.
- Live Scan services will no longer be completed by HR. New volunteers must use a third-party provider of their choice and provide them with the district's "Request for Live Scan Service" form (attached). A frequently used provider is included in this email for reference.
- A Live Scan Acknowledgement Form (attached) is required with every referral. Referrals should only be submitted once the volunteer has completed their background check and signed the acknowledgement form.
Important: Referrals submitted without all required attachments may be denied. Please ensure that all documents are complete—including the signed Live Scan Acknowledgement Form—before submitting through School Stream to avoid delays. Please also be sure to only attach PDF copies to the School Stream form.
You may print out the attached "NEW Volunteer Packet" to any interested volunteers to ensure they submit all of the documentation needed. Please print double-sided.
Thank you for your attention to these updates and for supporting our volunteer process. Have a great day everyone!
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To get started, you will need to provide each site where you wish to serve with the following
documents so that a Volunteer Referral Form can be submied.
Please note: A new referral must be submied each fiscal year (July 1 – June 30) in order to connue volunteering.
Required Documents:
1. Valid Idenficaon – A non-expired government-issued ID (Driver’s License, Passport,
Matricula, or other official idenficaon).
2. Negave TB Test – Proof of a negave tuberculosis test within the last 4 years.
3. Background Clearance – If you have previously been fingerprinted by the Coachella Valley Unified School District, we can verify your clearance.
If you have not, you must complete fingerprinng through a Live Scan service provider. Please note that clearances are processed in the order received and cannot be expedited.
District Employees:
Current district employees, substutes, or coaches who wish to volunteer only need to submit the Volunteer Referral (District Employee) form with a valid ID. TB and fingerprint records are already on file. Independent contractors and vendors, including ASES, who wish to volunteer, must follow the non-employee process.
Noficaon of Clearance:
The individual who submied your referral form will nofy you once final approval has been received. (Roung process: Site → HR → Principal → Assistant Superintendent of HR.)
Thank you for supporng our schools and students through your volunteer service!
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Para comenzar, deberá proporcionar a cada sio donde desee prestar servicio los siguientes documentos, para que se pueda enviar un Formulario de Referencia de Voluntario.
Nota: Se debe presentar una nueva referencia cada año fiscal (1 de julio – 30 de junio) para connuar como voluntario.
Documentos Requeridos:
1. Idenficación Válida – Una idenficación gubernamental vigente y no expirada (Licencia de Conducir, Pasaporte, Matrícula Consular u otra idenficación oficial).
2. Prueba Negava de Tuberculosis (TB) – Comprobante de una prueba negava de tuberculosis dentro de los úlmos 4 años.
3. Verificación de Antecedentes de huellas daclares – Si sus huellas han sido captura- das anteriormente por el Distrito Escolar Unificado de Coachella Valley, podemos verificar su autorización.
Si no lo ha hecho, debe completar la toma de huellas digitales mediante unproveedor de escaneo en vivo. Tenga en cuenta que las autorizaciones se procesan en el orden en que se reciben y no pueden ser aceleradas.
Empleados del Distrito:
Los empleados actuales del distrito, sustutos o entrenadores que deseen ser voluntarios solo necesitan enviar el Formulario de Referencia de Voluntario (Empleado del Distrito) junto con una idenficación válida.
Los registros de TB y huellas digitales ya están archivados.
Los contrastas independientes y proveedores, incluyendo ASES, que deseen ser
voluntarios, deben seguir el proceso para no-empleados.
Noficación de Autorización:
La persona que envió su formulario de referencia se le noficará una vez que se haya recibido la aprobación final.
(Proceso de enrutamiento: Sio → Recursos Humanos → Director(a) → Subsuperintendente Asistente de Recursos Humanos).
¡Gracias por apoyar a nuestras escuelas y estudiantes a través de su servicio voluntario!
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