Email Signature Instructions

To keep email signatures consistent across the District, follow these steps.

You will need to: copy the template, update it with your information, and paste it into Outlook and Webmail.

Step 1: Get the Signature Template

• Open the text file for your School (if you work at a school) or Department (if you work at the DO).
• Select all and copy the HTML code (about 2 pages long).

Step 2: Edit the Template

1. Go to the Free HTML Editor: https://html5-editor.net (text editor).
2. Paste the HTML code into the left panel.
3. The formatted signature will appear on the right panel.
4. Update it with your information and your school’s/department’s info.
    
   • Include at least one phone number (no more than two).
   • You may add a personal quote at the bottom, or leave it blank.
   • If you don’t want to use a fax number, choose from these labels:
      
     • M: Mobile
     • D: Direct
     • O: Office (Main Line)
     • F: Fax
     • P: Phone
     • E: Email
        
5. When finished, select all and copy the updated signature from the right panel.

Step 3: Add Your Signature to Outlook & Webmail

• Outlook Desktop
   
  • Go to File > Options > Mail > Signatures.
  • Paste the copied signature into your default signature.
     
• Webmail (Outlook Web App)
   
  • Go to Settings (⚙️) > Account > Signature.
  • Paste the signature using Cmd + V (Mac) or Ctrl + V (Windows).
  • Important: You must use these shortcut keys to keep the formatting.

Final Reminders

• Do not change the font, size, color, or layout.
• Make sure your signature is updated in both Outlook and Webmail.