Accessing Office365

To access the Office365 suite navigate to http://portal.office365.com/ and log in with your district credentials.

i.e. someone@cvusd.us

Here you will have access to various online services being provided to you.

Outlook

Outlook organizes your emails, calendars, contacts, tasks, and to-do lists, all in one place. That organization starts with your email account. From there you can start working with emails, turning them into tasks or appointments, and storing information about the people you interact with in your contacts so that you never have to remember an email address or a phone number. Let’s take a quick walk-through of some basic tasks.

Create a new email message

From any mail folder (such as your Inbox), choose New Email.
Keyboard shortcut: To create an email message, press Ctrl+Shift+M.
When you’re done composing your email, choose Send.

Add an email signature to messages

Create personalized signatures that appear at the bottom of your messages. Signatures can include text, images, your Electronic Business Card, a logo, or even an image of your handwritten signature.

Create a signature

In a new message, choose Signature >Signatures.
On the Email Signature tab, choose New.
Type a name and then choose OK.
Under Choose default signature, do the following:
- In the E-mail account list, choose an email account to associate with the signature.
- In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don't want to auto sign your email messages, you can ignore this option as (none) is the default value.
- In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).
Under Edit signature, type the signature, and then choose OK.

Add a signature

In a new message, choose Signature, and then choose the signature that you want.

Forward or reply to an email message

On the ribbon or in the reading pane, choose Reply, Reply All, or Forward
In the To, Cc, or Bcc box, do one of the following:
- To add a recipient, click in the appropriate box and enter the recipient's name.
- To remove a recipient, click in the appropriate box, choose the recipient's name, and then press Delete.

Add an attachment to an email message

To share a file, you can attach it to your message. You can also attach other Outlook items, such as messages, contacts, or tasks.

Create a new message, or choose an existing message and choose Reply, Reply All, or Forward.
In the message window, choose Message > Attach File.

Open or save an email message attachment

You can open an attachment from the reading pane or from an open message. After opening and viewing an attachment, you can save it. If a message has more than one attachment, you can save them as a group or one at a time.

Open an attachment

Depending on the version of Outlook you're using, there might be multiple options available to open an attachment.

Double-click the attachment.

Save an attachment

Choose the attachment in the reading pane or the open message.
On the Attachments tab, in the Actions group, choose Save As. You can also right-click the attachment, and then choose Save As.

Create a calendar appointment

In Outlook, appointments aren’t the same as meetings. Appointments are activities that you schedule in your calendar that don’t involve inviting other people or reserving resources, such as a conference room or equipment.

In a Calendar folder, choose New Appointment. You can also right-click a time block in your calendar grid, and then choose New Appointment.

Keyboard shortcut: To create an appointment, press Ctrl+Shift+A.

Schedule a meeting

In Outlook, a meeting includes other people and can include resources such as conference rooms. You’ll get responses to your meeting requests in your Inbox.

In a Calendar folder, choose New Meeting.

Keyboard shortcut: To create a new meeting request from any folder in Outlook, press Ctrl+Shift+Q.

Set a Reminder

Reminders pop-up in an alert window so you don’t miss an important deadline. You can set or remove reminders for almost anything in Outlook, including email messages, appointments, and contacts.

For appointments or meetings

Open an Appointment or Meeting, and then in the Reminder list box, choose the amount of time before the appointment or meeting when you want the reminder to appear. To turn off a reminder, choose None.

For email messages, contacts, and tasks

Choose Follow Up > Add Reminder.

Tip: You can quickly flag email messages as to-do items by using reminders. These reminders make the message appear on the To-Do List and in the Tasks folder, but doesn’t automatically add a reminder. Right-click the flag in the message list to add a reminder. Or, if you have the message open, choose Follow Up > Add Reminder.

Word

With Word on you can:

Create documents from scratch, or a template.
Add text, images, art, and videos.
Research a topic and find credible sources.
Save to OneDrive, to get to your documents from your computer, tablet, or phone.
Share your documents, and work with others.
Track and review changes.

Create a document

Open Word.
Select an option:
- Select Blank document to create a document from scratch.
- Select one of the templates.
- Select Take a Tour for Word tips.

Add and format text

Place the cursor where you want, and type some text.The status bar at the bottom of the document shows the Page and number of words.
To format text, select the text, and then select an option on the Home tab: Bold, Italic, Bullets, Numbering, ...

Add Pictures, Shapes, SmartArt, or a Chart

Select the Insert tab.
Select what you want to add:
- Pictures - select Pictures, browse for the picture you want, and select Insert.
- Shapes - select Shapes, and then select a shape from the drop-down.
- SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.
- Chart - select Chart, select the chart you want, and select OK.

Excel

Excel makes it easy to crunch numbers. With Excel, you can streamline data entry with AutoFill. Then, get chart recommendations based on your data, and create them with one click. Or, easily spot trends and patterns with data bars, color coding, and icons.

Manually enter data:

Select an empty cell, such as A1, and then type text or a number.
Press Enter or Tab to move to the next cell.

To fill in a data series:

Enter the beginning of the series in two cells: such as Jan and Feb; or 2014 and 2015.
Select the two cells containing the series, and then drag the fill handle across or down the cells.

Create a chart

Easily pick the right chart for your data with the Quick Analysis tool.

Select the range of cells that contain the data you want to show in a chart.
Select the Quick Analysis button in the bottom-right corner of the selection.
Select Charts, hover over each recommended chart, and then pick the chart you prefer, such as Stacked.

OneDrive

With OneDrive you can

Create documents on your computer and edit them on your laptop, tablet, or phone.
Share files with others.
Collaborate on Office documents with coworkers.

Upload files to OneDrive

Upload your files to OneDrive, so you can update and share them from anywhere.

With Microsoft Edge or Google Chrome:

Select Upload > Files.
Select the file or files you want to upload.
Select Open.

With other browsers, select Upload, select the files you want to upload, and select Open.

Note: If you have the OneDrive sync client installed, you can also upload with File Explorer. Select the files you want to upload, and drag them to OneDrive in the File Explorer Navigation pane.

Save a file to OneDrive

Select File > Save As > OneDrive - Personal.
Select Enter file name here and type a name.
If you want to save to another folder, select Browse, and select the folder you want.
Select Save.

Tip: The next time you open the Office app, you'll see your saved file in the Recent list.